Copying Services

  1. Introduction
  2. Price list
  3. Licence fees
Introduction
It is possible to order both paper and digital copies of the records you are interested in. For placing a copy order, please login to your VAU account (or register yourself as a user if you do not have a user account yet), then click on the tab "Orders", enter the reference code of the record you are interested in (e.g. EAA.1187.1.100), choose "Copy order" in the field "Order Type", then choose the required type of copies from the "Service Type", select "Copy" –> "All pages" or "Selected pages" (if you would like to order only a part of the record or if there is a fourth number in the reference for instance in case of a photograph found in the photo database Fotis), then choose "Purpose" in the right column and click the button "Add". Lastly you should tick the box in front of your order, choose "Confirm Copy Order" and select how you wish to receive the copies (digital copies can be downloaded via the Internet, i.e. when the payment has reached the archives, you will receive an e-mail notifying that you can now download the digital copies for 100 days on your VAU user account) and how you wish to pay. You can pay either in cash on spot in the archives or by bank transfer on the basis of an invoice (which will be sent to your e-mail address as a PDF-attachment) or directly in VAU via credit card / bank link.

NB! Please note that we do not make any paper copies:

  • of vellums and parchment bindings;
  • of fragile or damaged items;
  • of documents with wax seals;
  • of folded plans, drawings or maps, in case copying may be harmful;
  • of already digitised records, e.g. maps, photos etc. (of these one can order only digital copies with print quality).
You can submit copy requests directly via your VAU account if the references start with EAA or ERA. In case the references start with EFA-, LVMA–, or VAMA, please send your wishes by e-mail to the respective reading room.

Also, it is allowed to take pictures of the documents in our reading rooms free of charge!
Price list
The National Archives of Estonia

Licence fees

According to Chapter VII «Use of Works» of the Copyright Act one has to draw a licence agreement (since 1 June 2009) and pay a licence fee for public use (publication, exhibition etc.) of the copies of the works held in the fonds of the National Archives which proprietary rights belong to the National Archives. The fee varies depending on the purpose of use.

Films

  • Licence for a single public display of a film, at a free event, up to an hour — 6,40
  • Licence for a single public display of a film, at a fee-charging event, minute — 19,15
  • Licence for using a film in a documentary or in a television broadcast, minute — 32,00
  • Licence for using a film in a musical film, a feature film or in advertising, minute — 47,95
  • Licence for using a film at a festival, unit/time — 32,00
  • Licence for using a film on the web, minute — 32,00
  • Licence for using a film in an educational film, minute — 1,30

Photographs which proprietary rights belong to the Estonian Film Archives (EFA)

  • Licence for using a photograph in printed press and television, 1 photograph — 8.00
  • Licence for using (exposing) a photograph at a free public event, 1 photograph — 3,20
  • Licence for using (exposing) a photograph at a fee-charging public event, 1 photograph — 6,40
  • Licence for using a photograph in a documentary, 1 photograph — 19,15
  • Licence for using a photograph in a publication (non-commercial), 1 photograph — 6,40
  • Licence for using a photograph in a publication (commercial, incl. advertising prints, information leaflets, posters, calendars), 1 photograph — 32,00
  • Licence for using a photograph on the web, 1 photograph — 32,00